NEW TMB HCE Verification System

Welcome to the new HCE Verification system. This system is designed to be more user friendly and to provide a faster turnaround for requested information.   All requests will take a minimum of 5 business days to complete.

If your facility is already registered with the Texas Medical Board (TMB) as an HCE, you can use your facilities existing username/password and the link below to log into the TMB’s New HCE verification system. 

HCE Verification System - MyTMB

Please see the instructions below for using the new system and if you have any questions, please email Registrations@tmb.state.tx.us and reference “HCE system” in the subject line.

New HCE Verification System User Guide

Registering as a Healthcare Entity

Healthcare entities are statutorily authorized to obtain limited investigation information by Section 154.054 of the Texas Occupations Code Annotated Subtitle B (Vernon 2000). This subtitle may also be referred to as the Texas Medical Practice Act ("MPA"). Section 151.002(a)(5) of the MPA defines a health-care entity as:

(A) a hospital that is licensed pursuant to Chapter 241, Health and Safety Code or the Texas Mental Health Code (Articles 5547-100, Vernon's Texas Civil Statutes);

(B) an entity, including a health maintenance organization, group medical practice, nursing home, health science center, university medical school, or other healthcare facility, that provides medical or healthcare services and that follows a formal peer review process for the purposes of furthering quality medical or health care;

(C) a professional society or association, or committee thereof, of physicians that follows a formal peer review process for the purpose of furthering quality medical or health care; and

(D) an organization established by a professional society or association of physicians or of hospitals, or both, that collects and verifies the authenticity of documents and other data concerning the qualifications, competence, or performance of licensed health care professionals and that acts as a health care facility's agent pursuant to the Health Care Quality Improvement Act of 1986, Title IV, Pub. L. 99-660 (42 U.S.C. Section 11101 et seq.).

To be considered for Healthcare Entity access, please submit your request for registration as a healthcare entity on business letterhead and over the signature of the appropriate authority to make this request for the entity. Your request should identify the subsection of Section 151.002(a)(5), listed above, under which your organization qualifies, as well as the name and email address for the contact person who will be making requests for the facility. We are not allowed to accept requests by facsimile.

You may submit your written request to:

Texas Medical Board

Attn: HCE Registration, Sara Trevino

MC-245, P.O. Box 2018

Austin, Texas 78768-2018

After review and determination that your organization qualifies as a healthcare entity,  the designated contact person will be notified by email of the procedures necessary to inquire the Board's database as a registered entity.

Can I use my same username/password that I have been using on the old HCE system?

• Yes. You can enter the new system with the existing username and password used for the previous system.  Creating a new account is not required at this time.  Usernames and passwords are case sensitive and should be entered in the system using ALL CAPS. 

Will I still get my results in the mail?

• With the new system, it is the entity’s responsibility to log back into their account and download any available reports once they are completed. These reports will be available for download for 45 days, after which time the results of that specific list will not be available and the list would need to be run again.

When will I be able to access my results?

• All requests will take a minimum of 5 business days to complete.

I submitted my request more than 14 days ago, and I haven’t yet received an email or a verification in the mail.  How do I access my results?

• With the new system, it is the entity’s responsibility to log back into their account and download any available reports once they are completed. These reports will be available for download for 45 days, after which time the results of that specific list will not be available and the list would need to be run again.

I submit the same licensees regularly.  Will I need to manually type that information in each time?

• There is an option that allows you to save multiple lists.  See the User Guide for instructions.

I ran a list a few months ago.  How can I run it again?

• If you saved the list of licensees, choose the list from the “Saved Lists” drop down menu and hit submit.

I have downloaded my results, and the index is blank.  Do I need to resubmit?

• If your index is blank, this means that no one on the list you submitted had reportable information.

What is considered “reportable information” in the HCE system?

• The Term “reportable information” refers to any previous or current disciplinary action, as well as limited investigation information as authorized by Sect. 154.054.

Once I have received limited investigation information on a licensee, will the Board notify me of any changes to the investigation status, or the issuance of any Board orders?

• No.  To receive additional information a new request will need to be submitted for review.