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Surgical Assistants Registration/Renewal

COVID-19 Disaster Response – License Renewal/Registration Extensions

Click the link above for detailed information on automatic extensions related to the disaster response.

 

To activate your license for the first time, you need to pay your first time registration fee within 90 days of your license issue date. To maintain an active license, you will need to renew your registration every two years.

 

Currently Surgical Assistants are not able to register online. Registration forms will be sent out to the mailing address on file at least 60 days in advance of the expiration date.

 

New criminal history background check requirement: 

As of 9/1/2019, criminal history background checks through the Department of Public Safety and the Federal Bureau of Investigation are required prior to registration for current licensees.  Detailed information is in the tabs and FAQs below.

 

If you have any questions, please contact the Registration Department at Registrations@tmb.state.tx.us .

  • CRIMINAL HISTORY BACKGROUND CHECKS:

    • The fingerprint background check will be required prior to the completion of your registration/renewal, per the statutory requirement set out in HB 1504, which updates Texas Occupations Code, Sec 206.2105, unless you were fingerprinted for your SA licensure application after 1/15/2018.
    • Applicants or licensees who were fingerprinted prior to 1/15/2018 are not part of the current FBI civil rap back system. At this time, the only way to ensure that individuals who were printed prior to this date have a full criminal history background check, is to submit fingerprints for evaluation.

    Note: Fingerprint results will not be REQUIRED until your renewal. Reminders of the fingerprint requirement will be included in the renewal notice sent out 90 days prior to your current expiration date.  

    Additional fingerprint results are not required for subsequent renewals or if you were fingerprinted for your SA licensure application after 1/15/2018.

     

    • Please note that the criminal history results can take 4-6 weeks for processing. Instructions getting your finger prints done are listed under the tab “Fingerprints”.
    • As results can take weeks to receive, we encourage you to begin this process as soon as possible.
    • A Board issued 6-digit ID number is required for submitting your fingerprints. This 6-digit ID number is assigned at the time of application submission. This 6-digit ID number will be included in your renewal reminder.  If you wish to submit your fingerprints early, please contact us at Registraitons@tmb.state.tx.us and request your 6 digit ID number for your fingerprint submission.
    • Per Title 28, Code of Federal Regulations (CFR), Section 50.12, FBI fingerprinting reports are only allowed to be used for the purposes requested. Therefore, we are not able to access fingerprint results that were submitted to another agency. If you have been previously fingerprinted for another license or by another agency, we apologize for the inconvenience; however, you will still be required to submit the fingerprint criminal history background prior to the next registration/renewal of your license.

    Physicians, Physician Assistants, and several other types of licensure applicants are required to submit their fingerprints for state and national criminal history background checks.  Fingerprinting services are provided through IdentoGo by IDEMIA (formerly known as MorphoTrust USA, LLC) for a fee (see the Fingerprinting FAQs below for the current fees), payable directly to IdentoGo. Results of the fingerprinting will be sent directly to TMB from both the Texas Department of Public Safety Criminal Records and the Federal Bureau of Investigation.

     

    Please be advised that taking a photo is part of the fingerprinting process and a requirement.  The Department of Public Safety has requested that IdentoGo maintain a 6’ distance when possible and prior to starting the appointment and that they inform the applicant it will be necessary to remove their mask for a photo.  If you choose not to remove your mask, the appointment may not proceed and you will be asked to reschedule your appointment for a later date.

     

    Please note – applicants for initial licensure should not submit fingerprints for review until after they have submitted the online application.

    Live Scan Fingerprinting – Available in Texas and Select Out-of-State Locations*:

    If you are in Texas, reside out of state but can schedule a time to be in Texas, or are near an approved out-of-state live scan location*, you may make an appointment for a live scan (a process that captures fingerprints without the use of ink).

    *To see if there is an approved out-of-state location near you for live scans, please visit the following link: https://uenroll.identogo.com/workflows/11G62J/locator/location.

    1. Schedule an appointment to be electronically fingerprinted by IDEMIA at one of their IdentoGo enrollment centers.

    • Internet based scheduling is the quickest and most convenient way to obtain a fingerprint appointment.
      1. You may begin the process now by clicking on this link: https://uenroll.identogo.com/servicecode/11G62J and then;
      2. click “Schedule or Manage Appointment”;
      3. complete all required fields on the following page and click “Next”;
      4. Enter your Board issued 6 digit ID#* with “MB-“ in front – example: (Ex: MB-123456) and click “Next”;
      5. Complete all required fields on the remaining 7 pages, including choosing a location, date, and time for your appointment, and click “Submit”.
      6. Please note that you will need to bring the identity documents required by IdentoGo with you to this appointment.
    • If you prefer to schedule over the telephone, you must:
      1. Review the TX Fingerprint Service Code form (Fingerprint Service Code form);
      2. Then call 888.467.2080;
      3. Please have the TX Fingerprint Service Code form before you call – IdentoGo will prompt you for the Service Code (11G62J) located at the top of the form;
      4. Please note that you will need to bring the identity documents required by IdentoGo with you to this appointment.

    2. Arrive at your scheduled appointment with your photo identification and fee.

    • If you plan on bringing a form of identification other than a valid (unexpired) TX Driver's License, please refer to the Department of Public Safety’s acceptable document types here: DPS - Documents to Prove Identity for Fingerprinting
    • IdentoGo accepts Visa/MasterCard/Discover/American Express, business checks, money orders and coupon codes (employer accounts) at the time of service.
    • Please note that personal checks and cash are not accepted.

    3. Your fingerprints will be submitted electronically to DPS and the FBI. You will not receive a printed fingerprint card.

    4. At the conclusion of your appointment, the IDEMIA enrollment agent will provide you with an IdentoGo receipt stating that you were fingerprinted.

    Fingerprints provided for this application shall be used to check criminal history records of the Texas Department of Public Safety and the Federal Bureau of Investigation, in accordance with applicable statutes.

    Please note: If you choose to schedule fingerprinting online, please ensure that you use the TMB service code (11G62J) as, by law, we cannot use fingerprint results that were sent to another agency. If you have accidentally selected another agency, prior to your appointment you will need to visit https://uenroll.identogo.com/ and select “Manage an Existing Appointment”.

     

    Hard-Copy Fingerprinting – For Use at Locations Outside of Texas Without Access to an Out-of-State Live Scan Center:

    If you reside outside of Texas and cannot schedule an appointment in Texas or at an approved out-of-state location for a Live Scan, you must be fingerprinted in ink on a card at a local law enforcement agency, and must then submit the completed card directly to IdentoGo to be digitally scanned and processed. Only cards provided by the Texas Medical Board are acceptable.

     

    1. Request a fingerprint card by contacting the Texas Medical Board at Screen-CIC@tmb.state.tx.us if you are an applicant, or at Registrations@tmb.state.tx.us if you are a licensee.  When emailing your request, please include your current mailing address.

    2. Pre-enroll with MorphoTrust USA to submit fingerprint cards.

    • Internet based pre-enrollment is the quickest and most convenient way to submit fingerprint cards.
      1. You may begin the process now by clicking on this link: https://uenroll.identogo.com/servicecode/11G62J and then;
      2. Click “Submit a Fingerprint Card by Mail”;
      3. Complete all required fields on the following page and click “Next”;
      4. Enter your Board issued 6 digit ID#* with “MB-“ in front (Ex: MB-123456) and click “Next”;
      5. Complete all required fields on the remaining 4 pages;
      6. On the next screen, enter your payment information (Visa/MasterCard/Discover/American Express), ensure the service code listed on the right-hand side notes ‘11G62J’, and click “Submit”. Print the confirmation document containing a bar code and complete the process by signing the waiver and filling in your contact information.
      7. Once you have obtained your fingerprint cards, follow the mail-in directions listed on the confirmation document. Do not send fingerprint cards to the Board. Doing so will delay your background reports.
    • If you prefer to pre-enroll over the telephone, you must:
      1. Review the Texas Fingerprint Service Code form (Fingerprint Service Code form );
      2. Then call 888.467.2080
      3. Please have a copy of the Texas Fingerprint Service Code form before you call – IdentoGo will prompt you for the Service Code (11G62J) located at the top of the form; and
      4. Inform the IdentoGo representative that you wish to pre-enroll for a “hard card submission”;
      5. Once payment is complete a summary confirmation document will be emailed to you;
      6. Print the confirmation document and complete the process by signing the waiver and filling in your contact information.
      7. Once you have obtained your fingerprint cards, follow the mail-in directions listed on the confirmation document. Do not send fingerprint cards to the Board. Doing so will delay your background reports.

    3. Obtain a copy of your fingerprints by an agency authorized to process fingerprints on an original FBI APPLICANT fingerprint card. Please review the back of the fingerprint card for the required items that must be filled out. Remember that both you and the official taking the fingerprints must sign the card.  ONLY CARDS PROVIDED BY THE TEXAS MEDICAL BOARD ARE ACCEPTABLE.

    4. All fingerprints MUST be captured by an agency authorized to process fingerprints.

    5. Once you have obtained your completed and signed fingerprint cards, follow the mail-in directions found on the IdentoGo Pre-Enrollment Confirmation Page that you previously completed and printed.

    6. Wait for a receipt from IdentoGo.

    Fingerprints provided for this application shall be used to check criminal history records of the Texas Department of Public Safety and the Federal Bureau of Investigation, in accordance with applicable statutes.

     

    Fingerprinting FAQs

    As of May 2, 2014 the surgical assistant registration fee increased to $557.00 every two years.

     

    Once the Board has issued you an official license number, you will have 90 days to register and activate your license.  Failure to register will result in penalty fees, and after one year, license cancellation.

    Initial registration is completed via hardcopy forms sent to the licensee shortly after issuance.  Subsequent renewals are currently completed on hardcopy forms as well.

     

    Please note: You must complete registration and pay the fee within 90 days of the date your license was issued to avoid penalty fees.  If you have not registered your license within 90 days of your license issue date, a penalty fee equal to ½ the registration fee will be assessed.  If you have not registered your license within 120 days of your license issue date, the penalty fee will increase to a fee equal to a full registration fee.  If you do not register within 12 months of the date of issuance of your license, your license will be considered canceled.

     

    First Registration Fee $143.75 - $630.38

    The Board assigns a first registration period. These vary in length from 6 to 27 months. First time registration fees are prorated accordingly. Subsequent registrations will be every two years. Even number licenses expire in even number years and odd number licenses expire in odd number years.

     

    Fee Rates: 

    First registration of 6 months - $143.75

    First registration of 9 months - $213.13

    First registration of 12 months - $282.50

    First registration of 15 months - $351.88

    First registration of 18 months - $422.25

    First registration of 21 months - $491.63

    First registration of 24 months - $561.00

    First registration of 27 months - $630.38

    The current fee for subsequent registrations is $557.00. This rate can be changed by the legislature, however, at any time in the future.

    Delinquency fees

     

    Initial Registration – If you have not registered your license within 90 days of your license issue date, a penalty fee equal to ½ the registration fee will be assessed.  If you have not registered your license within 120 days of your license issue date, the penalty fee will increase to a fee equal to a full registration fee.  If you do not register within 12 months of the date of issuance of your license, your license will be considered canceled.

     

    Subsequent Registrations - There is no grace period for the expiration date of a surgical assistant license. Once the expiration date has occurred, penalty fee equal to one half of the registration fee will be added.  After 90 days, the penalty fee will increase to equal a full registration fee. If a license has been expired for one year or longer it will be cancelled.

    NEW License Format for Surgical Assistants


    The Texas Medical Board is transitioning to electronic licenses for a more paperless experience and to allow for enhanced licensee control.   As of September 1, 2019 the Board will no longer issue paper licenses to many of our license types.   Unfortunately, these new electronic Licenses will not be available to Surgical Assistants until a later phase of the project.

     

    What does this mean for Surgical Assistants renewing their licenses on or after September 1, 2019?

    Hard copy licenses will still be sent upon renewal or request.  However, the format of those licenses will be updated to match the new Electronic License format. 

     

    Any questions about the registration process, or to request a copy license be mailed or emailed to you should be sent to Registrations@tmb.state.tx.us.

  • SA Fingerprinting Requirement FAQs

    FAQs related to the criminal history background check process. 

     

    Are the Surgical Assistants being singled out?

    • Legislation (HB 1504) passed during the 86th session requires surgical assistants and acupuncturists to be fingerprinted.  It is important to note that during the agency’s most recent Sunset review, Sunset staff identified the need for fingerprinting for each of these license types and ultimately recommended the statute change to lawmakers.

     

    How much is it going to cost?

    • The current fee for fingerprinting is $38.25.  This fee includes the fingerprint vendor processing fee, DPS processing fee and FBI processing fee. 

     

    Does the fingerprinting fee benefit the TMB?

    • There is no financial gain for the TMB.  The TMB participates in the DPS contract with MorphoTrust USA for the digital fingerprint system for criminal background checks on applicants.  This contract is maintained by DPS and applicants pay a fee directly to the vendor for fingerprint services. No portion of the fee comes to or through the TMB.

     

    When do we have to do it?

    • Fingerprinting for surgical assistants begins with the June 2020 renewal.  June 2020 expiration dates were extended to August 2020 as part of the COVID-19 response.  Licensees will receive advance notice as part of their renewal reminders.

     

    Why do existing surgical assistants, who were fingerprinted upon initial licensure, have to be fingerprinted again? 

    • Applicants or licensees who were fingerprinted prior to 1/15/2018 are not part of the current FBI civil rap back system. At this time, the only way to ensure that individuals who were printed prior to this date have a full criminal history background check, is to submit fingerprints for evaluation.
  • What do I need to do to change the name I use professionally?

    You must provide us with a statement that gives an explanation of your request, a completed Name Change Application form and a notarized copy of the legal document(s) that granted your name change, i.e. marriage license, divorce decree etc.

    Can I give my change of address over the phone?

    No.  However, changes in mailing or practice addresses can now be updated online in most situations.  For those license types that cannot use the online system, a Change of Address form is available, but not required.  Information on the new Change of Address system is available at: http://www.tmb.state.tx.us/page/change-address

    Can fees be refunded?

    Refunds of application/registration fees are available in very limited circumstances. These fees may be refunded in cases of administrative error by the TMB; applicants who withdraw their applications within 45 days of initial application, licensees who retire or request cancellation within 90 days of paying the fee, or on behalf of applicants/licensees who die within 90 days of paying the fee. A pro-rated refund may be requested for good cause by a spouse or personal representative of an applicant/licensee who has died more than 90 days after paying the application/registration fee. Refund circumstances are addressed in Board rule 175.5(c).

    Do I need to send copies of my CME certificates with my registration?

    No. You will need to provide these documents if you are selected in a random CME audit conducted after each registration period or if you receive a written request from Board staff to present these documents.

    Is there a reduced fee for military licensees?

    No, there is not. However, military personnel, with questions regarding registration or permits, who are being deployed, should contact the TMB.

    Are there any exemptions to the CME requirement?

    Yes. A licensee may request in writing an exemption for catastrophic illness, military service of longer than one year's duration outside the United States, residence of longer than one year's duration outside the United States, or good cause shown that gives satisfactory evidence to the board that the licensee is unable to comply with the requirement for CME. Exemption requests should be submitted in advance of the expiration date of a licensee's permit.

    I just got my license this year. Do I have to complete CME before I register?

    If your pro-rated initial registration is for less than 12 months, you are exempt from the CME requirement until your subsequent registration.

    Is the registration payment due before the expiration of a license?

    Yes. The completed registration application and payment are due on or before the expiration date of the permit. However, you should allow at least 5 working days for the processing of the form, the fee and posting to the computer system.